The event manager need not necessarily be skilled in all aspects of event management but they should endeavor to surround themselves with helpers who have a range of useful skills. This is the purpose of the organizing committee.
The organizing committee has three main functions:
- Planning and advisory function
To assist and advise the event director to formulate plans and policies. Planning is generally better when ideas and issues are discussed in a small group environment. There is less chance of something being forgotten or overlooked when a group makes a decision rather than a single individual.
- Executive Function
The organizing committee can assist in the process of managing the myriad of tasks that need to be done. Committee members, having a good knowledge of the event management plan, are well placed to provide training, supervision and assistance to other personnel involved in the organisation of the event.
- Worker Function
Ideally the organizing committee comprises people with good knowledge, skills and experience of events. If so, members of the organizing committee will often desire to directly carry out the event tasks. Organizing committee members tend to be the most reliable and diligent workers, and often they perform such work on a voluntary basis.
It is important that the event director and the organizing committee work together with close co-operation. At this highest level of event management all parties need to ‘pull in the same direction.
References: http://www.leoisaac.com Lecture from Event Management Class (Sites Power Training Center - Dubai)